2009 Conference Information

2011 FOLK ALLIANCE CONFERENCE INFORMATION

Online Conference Registration (Click Banner)

CLICK ON FORMS BELOW TO DOWNLOAD

2011 Conference Fees

First Timers Info (pdf)

Folk Alliance Facts & Questions

2011 Mail In Registration Form (Individual)

2011 Mail In Registration Form (Group)

2011 Online Showcase Application (Sonicbids)

2011 Mail In Showcase Application Form

2011 Private Showcase Agreement (for Room hosts)

2011 Media Request Form (Media Requests are for media only, not publicists, etc. Comp registration for this catergory is up to the sole discretion of the conference staff)

2011 Volunteer Request Form (Volunteers receive comp registration for 16 hrs of volunteering at the event. This form is a request. Volunteer applications are accepted on a first come, first serve basis)

Event Sponsorship-email cindy@folk.org, sponsorship ideas and levels of all sorts are available

Important Conference Info - Accomodations - Cancellation Policy - Volunteers - Ad Rates & Specs
Opportunities - Totebag Inserts - Sposnsorships - Advertising
Exhibit Hall - Floor plan - Hours - Prices - Terms and Conditions -Exhibitor List

The Folk Alliance International Conference is the place to meet and mingle with the most significant people in the folk community and beyond. What better way to get your name out to this influential target audience than through sponsorship! Not only does your name reach the members of this important gathering, you can make a genuine contribution to the Folk Alliance as well as the folk music and dance community. Folk Alliance is dedicated to the promotion and education of all types of music that are indigenous to one’s culture; traditional in form.

What is the International Folk Alliance Conference?
The International Folk Alliance conference is an annual event that draws together music industry professionals from throughout the world to share ideas, network, and celebrate traditional music and dance. It is an event of celebration, education, and entertainment. Held over five days, the Conference includes:

Over 2000 registered attendees
Over 50 workshops, panel discussions, and peer group meetings that address critical issues relating to presenting, promoting, and preserving folk and traditional music and dance.
100+ industry exhibitors
Special events, such as the Folk Music & Business Awards, Lifetime Achievement Awards, networking receptions, official Performance Alley and private showcase performances, feature shows, exhibit hall, block booking sessions, Memphis Tours, community outreach concerts, etc.
200 official juried performances (Performance Alley)
300+ unofficial private showcases

Where & when is it held?

Memphis, TN. Events will take place at the Memphis’ Downtown Marriot and Cook Convention Center, February 16-20, 2011. Click here to find out more about Memphis

Audience Profile

21% represent venues, festivals, concert series, and folk organizations
5% represent record labels and the recording industry
11% represent broadcast and print media
2% are suppliers to the industry and merchandisers
40% are performers
10% are agents
3% are arts organizations, folklorists, and educators

IMPORTANT CONFERENCE INFORMATION

Lodging:
You must make your own hotel reservations. They are not included in your conference registration.

Memphis Marriott Downtown Special Folk Alliance room rate $141 250 North Main Street Memphis, TN 38103 1-506-474-2009 / 1-800-266-9432 Click Here to Book Your Room Now!
Travel: • Delta Airlines 800-328-1111 Delta code: NM5TK www.delta.com (reservations/event group travel)	Transportation: • Enterprise Car Rental: 800-736-8222 Discount code: 56WN973

Cancellations:
Registration and Exhibit Hall fees are refundable (minus a $50 handling fee) until December 12, 2010. Those canceling between December 12, 2010 and January 5, 2011, will receive dollar value credit (less a $50 handling fee) toward the 2012 Conference. Conference credits cannot be used toward membership fees nor do they guarantee future exhibit space. There are absolutely no refunds or credits for cancellations after January 5, 2011.

Private Showcases
Once again, Folk Alliance is proud to offer everyone the opportunity to present their own private showcases on the top three floors of our host hotel, the Memphis Marriott. To book a music floor room, you must complete a private showcase contract with Folk Alliance, include a $100 fee to Folk Alliance, and book a room with the Marriott. Folk Alliance will notify the Marriott that your room should be placed on the music floors. The contract is available for download at the top of this page. These are booked on a first come first serve basis. There will be a three night minimum (Thursday – Saturday) for music floor rooms. Music Floor rooms are also available for Wednesday night. Please remember that all private showcase presenters and artists must be registered for the conference and current members of the Folk Alliance organization. Please expect a surcharge for furniture moving, extra chairs, and other hotel supplied services. All Private Showcases will be listed in our official showcase directory.
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OPPORTUNITIES

Click here to download Sponsorship Opportunities

Conference Tote Bag Inserts:
PLACE YOUR ITEMS IN OUR OFFICIAL
CONFERENCE TOTE!
Each conference registrant (approx. 2,000) receives this bag, and your materials can be in each and every one! Your brochure, flyer, press kit, compact disc, or cassette can be placed in the hands of the movers and shakers of the folk music and dance community. Small inserts are $500—fliers, matches, guitar picks, etc.; large inserts are $750—CDs, magazines, etc. That’s around 30¢ a piece for this great direct marketing opportunity!
• To place an item in the tote bags, contact the Folk Alliance office.
• Your order and payment must be received at the office by January 15, 2011.
• Materials to be placed in the totes must be in Memphis by Thursday, February 12, 2011, so they can be placed in the totes before the Conference begins. The Folk Alliance office will contact you with the shipping address once we receive your payment.

Conference Sponsorship:
PUT YOUR NAME IN FRONT of the most influential music business gathering for the folk community!
Your sponsorship of the Annual International Folk Alliance Conference puts your name in front of the most influential music business gathering for the folk community, and provides you with access to presenters, talent buyers, record companies, retailers, artists, agents, and folk industry managers. Sponsorship makes everyone aware of your participation in this thriving community. Don’t miss this opportunity to have your name, your logo, and your business up front!

We can customize a package to meet your needs. For complete information on conference sponsorships, please contact Cindy Cogbill at cindy@folk.org or call (901)522-1170.

ADVERTISING

The Conference Program Book and Directory are given to everyone at the conference. Your ad reaches over 5,000 people.

Deadlines:
Your ad and payment in full must be received in the office by January 15, 2011. Please note: Folk Alliance does not invoice for ad payment. Program book full page and half page ads are black & white only.

Ad Specifications, Format, and Deadlines

Program Book Covers
Cover, Inside Front or Back (B/W) $1250 full page only
Cover, outside Back (Full Color) $2000 full page only

Full Page: $650, Half Page $400

Pocket Guide/Showcase Directory

Front or Back Inside Cover (B/W) $1250
Outside Back Cover $1750
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GREENING THE CONFERENCE (digital advertising)

NO MORE POSTERS AT FA CONFERENCE We are going green or at least as green as possible this year. There will be no more posters on the walls of the common areas at the Marriott. There will be 10 large video screens displaying JPEG versions of your promotion material. Each JPEG will run approximately 200 times per day from Wednesday – Saturday. The charge is $50. We will still provide room for postcards or handbills throughout the conference area. We will still allow a limited number of posters on the private showcase floors.

In order to advertise, you should submit a jpg labeled (advertiser’s name)Screen09.jpg to cindy@folk.org by February 3, 2011. Please also put (advertiser’s name)Screen11 in the subject line of the email. Ads not labeled correctly and submitted by deadline cannot be ensured placement in the display.

Specs: images have to be 640x480, 800x600 or 1280x1024 and no larger than 5mb

Payment may be called into the office 901.522.1170 or mailed to the office address by February 3.

THE EXHIBIT HALL

Full Booth (9'x10')- $500.00, Half Booth (4.5' x 10') $375.00

Click here to download the 2011 Exhibit Hall floor plan

Booths (pipe & drape) are carpeted with 6’ draped table, two chairs, wastebasket, and Booth ID sign.
Set Up and Load Out: Exhibitors may load in Wednesday afternoon beginning at 2:00pm and Thursday beginning at 12:00pm. All load out must be completed on Saturday by 8:00pm. FA will not be responsible for anything left in the exhibit hall. For further information, please contact Cindy Cogbill, cindy@folk.org or (901)522-1170. Space is limited. Space may be purchased through our online registration site as well as by contacting the office.

Exhibit Hall Contract Agreement: Terms & Conditions (aka The Fine Print)

By signing up for Exhibit space, you agree to comply with the terms and conditions of the contract (above link), and other such rules or operating procedures as deemed necessary for conducting the Exhibit Hall in an orderly fashion.